Privacy Notice for We are Marys LTD

Last Updated: September 2026

1. Introduction

Welcome to We are Mary's LTD. We respect your privacy and are committed to protecting your personal data. This privacy notice explains how we collect, use, and look after your personal data when you visit our website, apply for membership, and participate in our community, and tells you about your privacy rights.

2. The Data We Collect

We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:

• Identity Data: First name, last name, username, or similar identifier.

• Contact Data: Email address, telephone numbers, and billing/postal address.

• Financial Data: Payment card details or bank account information (processed securely via our payment provider, [e.g., Stripe/PayPal/Tide] – we do not store full card details on our systems).

• Profile Data: Your interests, preferences, feedback, and survey responses.

• Usage & Technical Data: Information about how you use our website, IP address, and browser type.

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we use it to:

• Manage your membership: Process payments, maintain our member directory, and provide access to group resources. (Legal basis: Performance of a contract)

• Communicate with you: Send updates about events, meetings, and group news. (Legal basis: Legitimate interests or Consent)

• Improve our group: Analyse feedback to organise better events and resources. (Legal basis: Legitimate interests)

4. Data Sharing

We do not sell your personal data to third parties. We may share your data with trusted third-party service providers who assist us in running the group, such as:

• Email marketing platforms (e.g., [Mailchimp])

• Payment processors (e.g., [Stripe, Tide])

• Event management software (e.g., [Eventbrite])

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. Access to your personal data is limited to those committee members, volunteers, and service providers who have a strict need to know.

6. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. Typically, we retain member data for the duration of your membership, plus [e.g., 1 year] after you leave the group to allow for membership renewals or financial auditing.

7. Your Legal Rights

Under data protection laws, you have rights in relation to your personal data, including the right to:

• Request access to your personal data.

• Request correction of any incomplete or inaccurate data we hold about you.

• Request erasure of your personal data (the "right to be forgotten").

• Object to processing of your personal data for direct marketing.

• Withdraw consent at any time where we are relying on consent to process your personal data.

8. Contact Us

If you have any questions about this privacy notice or our privacy practices, please contact us at:

• Email: hello@wearemarys.com